RENTAL INFORMATION

RENTING THE FINE ARTS CENTER

The intended use and atmosphere of the Forest Hills Fine Arts Center is dedicated to performances, educational programming, and other community arts events that often require significant technical coordination, extended building hours, and thorough custodial support–specifically to transition the facility from weekend use to week-day operations. Due to high demand, we are unable to fulfill all rental requests.

Our rentals are based on amount of time you’ll need at our facility, which areas you’ll need, and what type of event you’ll be hosting. Renters also need to provide a Copy of Liability Insurance before a contract can be finalized. Thank you for your interest and a Fine Arts Center representative will follow up with you as soon as possible.

RENTAL REQUEST FORM
view of the seating in the auditorium of the fine arts center
fine arts center room with tables and chairs
fine arts center set up for a reception
the lobby of the fine arts center
first floor fine arts centers map diagram
Fine Arts Mezz Map Diagram

EQUIPMENT RENTAL PACKAGES

PACKAGE NAME
WHAT'S INCLUDED
PRICING
Package 1
Audio, Lighting, and Projection
$750
Package 2
PowerPoint, Projector, Screen, and Sound
$450
Package 3
Orchestra Shell, Risers, Chairs, Music Stand, and Lights
$350

STAGE EQUIPMENT RENTALS

JOB/EQUIPMENT/LABOR DESCRIPTION
NOTES
PRICING
Orchestra Shell
Set Up or Tear Down
$50 each ($100 for both)
Choral Risers
4 Steps; 11 Available
$10 each
Platform Risers
4’x8′, 16″ High; 4 Available
$10 each
Platform Risers
4’x8′, 24″ High; 4 Available
$10 each
Orchestra Stands
80 Available
$2 each
Orchestra Lights
80 Available
$2 each
Orchestra Chairs
80 Available
$2 each
Grand Piano
9′ Concert Steinway
$200
Upright Piano
2 Available
$50 each
Tables
No Charge
Chairs
No Charge
Whiteboards
No Charge
Lecterns
2 Available
No Charge

TECHNICAL EQUIPMENT RENTALS

JOB/EQUIPMENT/LABOR DESCRIPTION
NOTES
PRICING
Follow Spots
4 Available
$100
Piano Tuning
$150 (estimated)
Pipe & Drape
$10 per section

PERSONNEL

JOB/EQUIPMENT/LABOR DESCRIPTION
NOTES
PRICING
Technician
$45 per hour
Additional Technician
$35 per hour
Video Technician
TBD
Custodian
$45 per hour
Security
$60 per hour
Kent County Sheriff/Traffic Control
$120 per hour
Box Office Services*
See Notes Below
$500 per event
Live Stream**
See Notes Below
Video Production Studio Equipment
Please contact technical manager for more information.

*BOX OFFICE SERVICES INCLUDE

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  • Setting up live ticket events on Ludus and/or Live Stream events on Anywhere Seat
  • Promoting events (if applicable) on FAC web site and social media
  • Selling of tickets from box office
  • Setting up pre sales or comp tickets
  • Ticket stock
  • Overseeing online sales
  • Answering customer questions
  • Will Call on day of event
  • After event sales information and patron data.

FAC will send your organization a check for ticket proceeds approximately 3 weeks after the show.

**LIVE STREAM

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Includes equipment and set up of event stream. Basic wide shot included.

To be provided by renter: streaming site and RTMP key. Paywall streaming services available.

Contact Box Office for more information.

RENTAL RULES

FOREST HILLS FINE ARTS CENTER POLICIES

FOOD AND BEVERAGES

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  • Food and beverages are not allowed in the theater.
  • Food, beverages, or other samples may not be handed out or distributed without advanced permission from the FAC staff.
  • Red beverages are not allowed on the premises.
  • Any food items with sprinkles or loose toppings are not permitted on the premises.

CLEANING FEES FOR SPILLS AND STAINS

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Please be advised that due to the additional time and resources required to clean food and beverage spills from theatre seats, flooring, and carpet, a cleaning fee of up to $500 may be charged based on the severity of the incident following your event. To help avoid these charges, we strongly recommend monitoring entrances if guests are bringing in items such as coffee or if catering is part of your event.

APPROVED MATERIALS FOR HANGING ITEMS

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Adhesive-backed (stick-on) decals, tape, or similar items (excluding name tags) may not be distributed or used in the building. Only white putty is permitted for hanging materials on walls or other surfaces. Blue putty is strictly prohibited as it can stain the brick.

BALLOON POLICY

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Helium balloons are not allowed in the building. Please be aware that a retrieval fee of $250 will be charged for any helium balloons that become loose within our facility. Loose balloons can obstruct sight lines, cause distractions during events, and pose risks by becoming entangled in lighting or technical equipment. To avoid this charge and help maintain a safe environment, we ask that all guests leave helium balloons in their vehicles prior to entering the theatre.

  • Groups may only access the areas specified in their contract.
  • Shoes must be worn at all times.
  • Tap shoes are not allowed in the dance studio or lobby area.
  • Parking on loading docks or ramps is prohibited.
  • Painting of any type may not be done in the building or on loading docks.
  • Any property belonging to the lessee shall be removed by the end of the lease period.
  • Flammable materials may not be used. Machinery containing flammable chemicals or fuels may notbe placed or operated on the premises. Use of pyrotechnics or incendiary devices is prohibited.
  • Forest Hills Public Schools Fine Arts Center will not accept freight deliveries for any lesseeprior to the move-in on the day of the event. Unless approved by FAC prior. Forest Hills PublicSchools Fine Arts Center will not ship out any freight for any lessee or event.
  • Tables, chairs, displays, signs, or other items, may not block entrances, exits, hallways,stairs, or other methods of egress from the building.
  • Tobacco, drugs or alcohol are strictly prohibited in the building or on the grounds.

FINE ARTS CENTER RENTAL REQUEST

RENT THE FAC